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UPS Preventative Maintenance Visits: What to Expect

JANUARY 7, 2025

 

by Eric MacDonald, Field Service Technician III & Cynthia Gandy, Field Service Manager


Power remains the number one root cause of outages1, and of the common causes of major power-related outages, uninterruptible power supplies (UPS) are the biggest culprit2.

 

The primary reason UPS systems fail is negligence, specifically lack of care and replacement of necessary lifecycle parts, such as fans, capacitors, and batteries1Uptime Institute specifically states that, “regular preventative maintenance will reduce the number of failures,” (Lawrence & Simon, pg. 16). I.e., UPS system maintenance identifies minor issues to prevent future major issues.

 

But what actually happens during these visits? What is being tested? How does the level of service differ between providers, and how will that impact your uptime?

 

Let’s dive into UPS preventative maintenance and the level of service Mitsubishi Electric delivers.

Mitsubishi Electric's Uninterruptible Power Supply Maintenance Checklist

UPS preventative maintenance typically occurs on a semi-annual or annual basis and focuses on cleaning, testing, and monitoring your system to mitigate repairs and plan for future critical power needs.

 

Being proactive, rather than reactive, allows you to plan for replacements and avoid emergency costs.

 

And coupled with cost-effective service contracts, maintaining your equipment on a regular basis results in a lower Total Cost of Ownership (TCO).

Mitsubishi Electric’s UPS maintenance visits are designed to be as thorough as possible, starting with a visual inspection and focusing on testing critical components, from the UPS to the batteries and other peripherals. Below is Mitsubishi Electric’s uninterruptible power supply maintenance checklist.

 

UPS preventative maintenance typically occurs on a semi-annual or annual basis and focuses on cleaning, testing, and monitoring your system to mitigate repairs and plan for future critical power needs.

 

Being proactive, rather than reactive, allows you to plan for replacements and avoid emergency costs. And coupled with cost-effective service contracts, maintaining your equipment on a regular basis results in a lower Total Cost of Ownership (TCO).

 

Mitsubishi Electric’s UPS maintenance visits are designed to be as thorough as possible, starting with a visual inspection and focusing on testing critical components, from the UPS to the batteries and other peripherals. Below is Mitsubishi Electric’s uninterruptible power supply maintenance checklist.

 

  Semi-Annual Annual
Display Value Check    
Bypass Input X X
AC Input X X
Battery & Battery Current X X
Inverter Output X X
Event Log Review X X
Battery Operation Time X X
Date & Time Adjust X X

 

💡 Checking the display values:

  • Provides benchmark values prior to isolating the load, which will then be re-recorded and compared to after the load is placed back on UPS supply.
  • Provides benchmark values to compare against what the HMI is displaying.
  • Helps us identify potential red flags at the beginning of the preventative maintenance procedure.

For example, Battery Operation Time measures how long the UPS has run on battery backup due to a loss in utility power. If the initial recording of total runtime is too high, our technicians will inform the customer and recommend they investigate why they’re losing utility power so often.

 

Load Isolation   X
DC Disconnect Inspection    
External   X
Internal   X
Control Circuit   X
UPS Inspection    
External X X
Internal   X
Control Circuit   X
Cable Connections   X
Filters X X
Fans X X

 

💡For all equipment inspections (UPS and peripherals alike), our technicians are checking for physical damage, debris, secure connections, cleanliness, noise, and proper ventilation. Thoroughly conducting these inspections can identify multiple trouble areas, such as potential parts replacements or environmental concerns that will impact safety and performance.  

 

For example, one of our customers had their UPS located in a dusty environment where the unit sat in the open on the floor and there was a lot of foot traffic.

 

During the UPS maintenance visit, one of our technicians noticed the environmental conditions and the built-up dust on the filter. He instructed the client to change the filter more often (at least once a month) because enough built-up dust would eventually cake the unit and create new paths to conduct electricity. It could even lead to arcing on the circuit board.

 

Battery Cabinet(s) Inspection

VRLA or Wet Cell

 

 

External

X

X

Internal

X

X

Control Circuit

 

X

Ambient Temperature

X

X

Charge Current

X

X

Ground Fault

 

X

Voltage, Resistance/Conductance

X

X

Data Log Download

X

X

Battery Cabinet(s) Inspection

Samsung Lithium-ion

 

 

External

X

X

Internal

X

X

Control Circuit

 

X

Ambient Temperature

X

X

Resistance

 

X

 

💡 Key metrics, such as ambient temperature, charge current, voltage, and resistance are strong indicators of the health of your UPS batteries (i.e., their ability to respond in the event of a utility power outage). For example, a battery with no voltage or no/high resistance are signs of a bad battery.

 

Especially for lead acid batteries where a monitoring system is not included with the battery, our technicians will download the data logs, review and trend the data, and give you insight into the current state of your batteries and a timeline for replacement.

 

What can it mean for your batteries when you don’t have a UPS annual maintenance contract? Read these stories.

 

UPS Input Voltage Checks

 

X

 

💡 Our technicians use state-of-the-art power quality meters to test the utility power coming into the facility, identifying any harmonics or signs of “dirty” power.

 

Current Sensor Gain

 

X

Record Set Up Values of UPS

 

X

 

💡 Our technicians will record the site's specific system values, especially prior to a software update as software updates return the system back to default values.

 

Software Verification

X

X

Peripheral Equipment Software Verification

X

X

 

💡Software updates are often overlooked, as the prevailing mindset has long been, "If it’s not broken, don’t fix it." However, these updates can provide significant benefits. For example, our software updates have introduced enhanced security measures, expanded timestamp capabilities for our internal metering and reporting systems, and added new functionalities designed to address challenges posed by a strained electrical grid and varying load demands.

 

Control Power Supply Check

 

X

Operational Checks

 

X

Transfer Test

 

X

AC Input Failure Test

 

X

EPO

 

X

Remote Operation Test

 

X

Remote Alarm Annunciator Test

 

X

 

💡This series of checks and tests is a critical element of Mitsubishi Electric’s uninterruptible power supply maintenance checklist. During this section, we not only ensure that your main board and power supply board are within specification, but we also simulate potentially catastrophic power quality scenarios to ensure our systems deliver 99.9995% equipment reliability.

 

Restore Load

 

X

Room Condition Check

X

X

Final Site Walk Through

 

X

 

As detailed above, there are differences between the tests and checks performed during a UPS semi-annual and annual maintenance contract. The age of your system, for example, may help determine if semi-annual is more advantageous than annual. Our team will work with you to create a UPS maintenance plan designed to maximize your uptime.

 

For semi-annual and annual visits alike, the most common question asked is, “Did everything pass?”

 

On site, our technicians will advise on the health of critical parts, such as batteries, capacitors, and fans, as well as environmental conditions and utility power concerns.

 

A Field Service Report will also be completed by the technician and sent to you by the Service Coordinator following the visit. 

Interested in learning more about Mitsubishi Electric’s UPS Maintenance Contracts?

Uninterruptible Power Supply Maintenance FAQs

UPS system maintenance feels overwhelming, we’re here to simplify it. Check out answers to frequently asked questions!

 

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Mitsubishi Electric prioritizes the safety of our technicians and our customers by filling out their daily safety briefs, wearing proper PPE, and complying with each site’s Job Safety Analysis (JSA).

 

Mitsubishi Electric Technicians must fill out a safety briefing for every preventative maintenance visit that outlines any hazards or concerns, tasks completed, required PPE, breakers that were locked out, and all personnel present.

 

The PPE a technician wears is dependent on where they are in the preventative maintenance process, as well as individual site requirements. PPE includes safety shoes/electrical-rated boots, arc-rated clothing, gloves, safety glasses, and hard hats (for construction).

For each UPS preventative maintenance visit, our technicians will communicate directly with the site contact about what will be in the report.

 

The Field Service report is filled out and sent to the respective Service Coordinator. The Service Coordinator will then review the report, send it to the site contact, and include any follow-ups or callouts, such as upcoming replacements or scheduling future maintenance. 

Preventative maintenance is critical to the longevity of your equipment and the uptime of your operations. There are various levels of services that drive a spectrum of uptime options.

 

Partnering with the equipment manufacturer on service is the ultimate level of power protection as it brings with it a vast, intimate knowledge base and more thorough inspection. There are open lines of communication for engineering support, asset management and lifecycle support, priority response times, and more.

 

Learn more about Mitsubishi Electric's EverPowerTM Service Contracts or contact us today.

For information on UPS services and support, check out our full FAQ page!

Tech Talk

We asked some of our technicians, "What is something you pride yourself on during your UPS preventative maintenance visits?"

 

“ I take my time. I try to give each customer the best preventative maintenance. I educate the customer on anything I see. When I leave, I feel good about what I did. ”

- Eric MacDonald, Field Technician III in the Northeast region

“ My focus during UPS preventative maintenance is minimizing downtime risk. By proactively identifying and addressing even the smallest anomalies, I help ensure our customers' operations stay uninterrupted. ”

- Wesley Terry, Field Service Technician II in the Gulf region

“ Anytime I step foot on a customer site, the UPS System belongs to me. And anything that belongs to me, I treat it with the utmost care because I make it personal. I have a motto that I’ve lived by for 25 years: ‘Zero short cuts. Only quality work at all my customers’ sites at all times! Zero room for error!’ ”

- Javier Meras, Field Service Technician III in the Southwest region

 

  

Edited by Nicole Kristof, Senior Marketing Specialist


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